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Each week brings files, emails, new projects, and job lists. How much of this is completely different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Rather, use templates–as starting point for new 17, standardized documents. Once you save a separate version of the template, just add, eliminate, or change any data for that record, and you are going to have the job done in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is to automatically create documents from a template — and how to use templates in your favorite apps –so you can get your tasks faster.
Templates take time to construct, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you’re less likely to leave out key info, too. For example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause about possessing the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to investors or clients. Using a template, you understand the update will have the formatting, design, and arrangement.
How to Create Great Templates
Not many templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it in, so err on the side of including rather than too little.
Imagine you’re developing a template of your resume. You’d want to record in-depth details about your responsibilities and achievements, so you’ll have.
You can always delete notes that are less-important later on, but you might forget it in the final 25, when it is not in the template.
Some applications will automatically fill in these factors for you (more on that in a little ). But if you need to fill in the data by yourself, add some text that’s obvious and simple to look for so you can locate.