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Each week brings files, emails, new projects, and task lists. Just how much of this is completely different from the work you’ve done before? Odds are, not much. Many of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel every time you start something fresh. Rather, use templates–standardized files with formatting and text as starting point for work. Once you save another variant of the template add, remove, or change any info for that exceptional record, and you are going to have the work done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is to generate documents from a template — and the way to use templates in your favorite programs –so it’s possible to get your tasks quicker.
Templates take the time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re not as inclined to leave out crucial information, also. For instance, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out that crucial clause about owning the content once you’ve paid for this.
Templates also guarantee consistency. You send regular job updates to investors or clients. Using a template, you understand the upgrade will always have the same formatting, layout, and general arrangement.
How to Create Great Templates
Not all templates are created equal–and some things don’t need a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including instead of too small, it’s more easy to delete info than add it in.
Imagine you’re developing a template of your resume. You’d want to record in-depth details so you’ll have.
You always have the option to delete less-important notes on, but you may forget it in the final 25, if it is not from the template.
Some tools will automatically fill in these factors for you (more on that in a bit). But if you need to fill in the data on your own, include some text that’s simple and obvious to look for so you can find text that needs to be altered without much effort.