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Each week brings new jobs, emails, files, and job lists. How much of that is totally different from the work you’ve done? Odds are, not much. A number of our tasks are variants on something.
Do not reinvent the wheel each single time you start something new. Use templates–standardized files with text and formatting as starting point. As soon as you save a version of the template add, remove, or change any info for that record that is unique, and you’ll have the new work completed in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates and the way to generate documents from a template–so it’s possible to get your ordinary tasks quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re not as inclined to leave out key information, too. By way of example, if you want to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the material once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular job updates to investors or customers. Using a template, you know the update will have the formatting, design, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and some things do not need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including rather than too small, it’s easier to delete info than add it .
Imagine you’re creating a template of your own resume. You’d want to record in-depth facts and that means you are going to have.
You can delete notes later on, but if it is not in the template you may forget it.
Some tools will automatically fill in these factors for you (more on that in a little ). But should you need to fill in the information by yourself, add some text that is easy and obvious to look for so you can locate.