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Every week brings task lists, emails, documents, and new projects. How much of that is different from the work you have done before? Odds are, maybe not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each time you start something fresh. Use templates–standardized documents with formatting and text as starting point. Once you save a variant of the template, simply add, eliminate, or change any data for that document, and you are going to have the job completed in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is the way to automatically generate documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your tasks quicker.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are not as inclined to leave out crucial info, too. For example, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out that crucial clause about possessing the content once you’ve paid for it.
Templates additionally guarantee consistency. You send regular job updates to customers or investors. With a template, you understand the update will always have the formatting, layout, and structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Listed below are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding also instead of too small, it is simpler to delete info than add it .
Imagine you’re creating a template of your resume. You would want to list facts about your responsibilities and achievements, so you are going to have all the info you want to apply for almost any job.
You can delete less-important notes on, but you might forget it in the final 25, when it is not in the template.
Some tools will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the information on your own, include some text that’s simple and obvious to look for so you can find.
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