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Every week brings new projects, emails, files, and task lists. Just how much of this is completely different from the job you have done before? Odds are, not much. A number of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Rather, use templates–as starting point for work that is new, standardized documents with formatting and text. Once you save a separate variant of the template add, remove, or change any info for that document that is unique, and you are going to have the new work.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s the way to create documents from a template — and how to use templates in your favorite programs –so you can get your ordinary tasks done faster.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you are less likely to leave out crucial info, too. For example, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out that crucial clause about owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send clients or investors regular project updates. With a template, you understand the upgrade will have the same formatting, design, and general arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things don’t need a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It is more easy to delete information than add it in, so err on the side of adding too instead of too small.
Imagine you’re creating a template of your resume. You’d want to list facts about your responsibilities and achievements, so you’ll have.
You can always delete less-important notes later on, but when it is not from the template you might forget it.
Some tools will automatically fill in all these variables for you (more on that in a bit). But if you have to fill in the data by yourself, include some text that’s easy and obvious to search for so you can find.
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