Blank balance sheet from sample balance sheet template , image source: authorization-letter.org
Each week brings new projects, emails, documents, and job lists. How much of that is different from the work you have done before? Odds are, maybe not much. Many of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something fresh. Use templates–standardized files with formatting and text as starting point. Once you save a separate variant of the template add, remove, or change any data for that exceptional record, and you’ll have the job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates and to generate documents from a template–so it’s possible to get your tasks done quicker.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you are less likely to leave out key info, also. By way of instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out that crucial clause about owning the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send customers or investors regular project updates. Using a template, you know the update will have the formatting, design, and arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few tips to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it , so err on the side of including rather than too little.
Imagine you’re creating a template of your own resume. You’d want to record details so you’ll have all the information you need to apply for almost any job.
You can always delete notes later on, but when it is not in the template you may forget it in the final version.
Some tools will automatically fill in these variables for you (more on that in a little ). But should you have to fill in the data by yourself, add some text that’s simple and obvious to search for so you can find text that needs to be altered without much work.