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Every week brings new jobs, emails, documents, and task lists. How much of this is different from the work you’ve done before? Odds are, not much. Many of our tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel each single time you start something fresh. Instead, use templates–as starting point for work standardized files with formatting and text. Once you save a separate version of the template add, eliminate, or change any info for that unique document, and you’ll have the new work done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s the way to automatically generate documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your common tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you are less likely to leave out key info, too. For example, if you want to send freelance authors a contributor arrangement, changing a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out that crucial clause regarding possessing the content once you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular project updates. Using a template, you understand the update will have the formatting, design, and standard structure.
How to Produce Fantastic Templates
Not all templates are created equal–and a few things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It’s more easy to delete information than add it , so err on the side of adding too rather than too small.
Imagine you’re creating a template of your own resume. You would want to list facts about your duties and achievements, and that means you are going to have all the information you want to submit an application for any job.
You can always delete less-important notes later on, but if it’s not from the template you may forget it.
Some applications will automatically fill in all these factors for you (more on this in a bit). But should you have to fill in the data on your own, include some text that is simple and obvious to look for so you can locate.