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Each week brings task lists, emails, files, and new jobs. How much of this is totally different from the work you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something we have done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Use templates–standardized documents as starting point for work. As soon as you save a variant of the template, simply add, remove, or change any info for that unique record, and you’ll have the work completed in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and also email. Here’s how to use templates from your favorite programs –and to create documents from a template–so it’s possible to get your ordinary tasks faster.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.
That is not the only advantage: Using a template means you are not as likely to leave out crucial info, too. By way of example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out that crucial clause about owning the content once you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to investors or customers. Using a template, you understand the update will always have the exact same formatting, layout, and arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Listed below are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of adding rather than too little, it’s simpler to delete info than add it .
Imagine you’re developing a template of your resume. You would want to record facts about your responsibilities and achievements, so you are going to have all the information you want to apply for any job.
You can always delete less-important notes later on, but you might forget it in the last 25, if it is not in the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But if you need to fill in the data on your own, add some text that is obvious and simple to look for so you can find text that needs to be changed without much effort.
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