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Each week brings job lists, emails, documents, and new projects. Just how much of this is different from the work you have done? Odds are, not much. A number of our day-to-day tasks are variants on something.
Don’t reinvent the wheel each time you start something fresh. Instead, use templates–standardized files as starting point for work. Once you save another version of the template add, remove, or change any data for that record, and you are going to have the job.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates from your favorite programs –and to create documents from a template–so it’s possible to get your common tasks done quicker.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are less likely to leave out key information, too. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t leave out the crucial clause regarding possessing the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send customers or investors regular project updates. With a template, you know the upgrade will constantly have the formatting, layout, and general structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t need a template. Listed below are a few tips to follow.
First, templates must be comprehensive. It is simpler to delete info than add it in, so err on the side of adding too rather than too little.
Imagine you’re creating a template of your own resume. You’d want to record details and that means you are going to have.
You can always delete notes later on, but you may forget it in the final version if it is not in the template.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you need to fill in the data on your own, add some text that is easy and obvious to look for so it is possible to locate.
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