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Each week brings new jobs, emails, documents, and task lists. Just how much of this is totally different from the work you’ve done? Odds are, maybe not much. Many of our daily tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point for new 17, standardized files with formatting and text. As soon as you save a separate variant of the template add, eliminate, or change any info for that exceptional record, and you’ll have the job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to use templates and how to create documents from a template–so you can get your tasks done faster.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re not as likely to leave out key info, too. For instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) guarantees you won’t depart out that crucial clause about possessing the material once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send investors or customers regular project updates. With a template, you know the update will have the formatting, design, and general structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of adding rather than too small, it’s more easy to delete information than add it in.
Imagine you’re creating a template of your resume. You’d want to list in-depth details about your duties and achievements, so you’ll have all the information you need to submit an application for almost any job.
You can always delete less-important notes later on, but if it is not in the template you might forget it.
Some applications will automatically fill in all these factors for you (more on this in a little ). But if you need to fill in the information on your own, include some text that’s easy and obvious to search for so you can locate text that needs to be changed without a lot of effort.