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Each week brings files, emails, new projects, and task lists. How much of this is completely different from the work you have done before? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save another variant of the template, simply add, eliminate, or alter any data for that document that is unique, and you are going to have the job done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s the way to use templates from your favorite programs –and the way to automatically generate documents from a template–so it’s possible to get your tasks quicker.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you are not as likely to leave out crucial info, also. For example, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t depart out the crucial clause about possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. You send clients or investors regular job updates. Using a template, you understand the upgrade will always have the same formatting, design, and standard structure.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Listed below are a few tips to follow.
First, templates must be comprehensive. So err on the side of including rather than too little, it’s more easy to delete information than add it .
Imagine you’re developing a template of your own resume. You would want to record facts about your responsibilities and achievements, and that means you are going to have all the information you want to submit an application for any job.
You always have the option to delete notes later on, but if it is not from the template you may forget it.
Some applications will automatically fill in all these factors for you (more on that in a little ). But if you need to fill in the data by yourself, add some text that is easy and obvious to search for so you can find.