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Each week brings task lists, emails, documents, and new projects. Just how much of this is different from the work you have done before? Odds are, not much. Many of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for work that is new, standardized files with formatting and text. Once you save another version of the template, just add, eliminate, or change any info for that exceptional record, and you are going to have the job done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s how to use templates in your favorite programs –and to automatically create documents from a template–so it’s possible to get your tasks quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you are not as inclined to leave out crucial info, also. For example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t leave out that crucial clause regarding possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to customers or investors. With a template, you understand the update will have the same formatting, layout, and general arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including instead of too small, it is more easy to delete information than add it in.
Imagine you’re developing a template of your resume. You would want to list in-depth facts about your responsibilities and accomplishments, and that means you are going to have.
You can always delete notes that are less-important on, but you may forget it in the last 25, when it’s not from the template.
Some applications will automatically fill in all these factors for you (more on this in a bit). But if you have to fill in the information on your own, include some text that’s easy and obvious to search for so you can locate text that has to be altered without much effort.