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Each week brings job lists, emails, files, and new projects. How much of this is different from the work you have done? Odds are, not much. Many of our tasks are variations on something.
Do not reinvent the wheel each single time you start something fresh. Use templates–as starting point for work that is , standardized documents with formatting and text. As soon as you save another version of the template add, eliminate, or change any info for that document, and you are going to have the work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s the way to use templates and how to create documents from a template–so it’s possible to get your ordinary tasks done quicker.
Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re less likely to leave out key information, too. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (instead of composing a new contract every time) ensures you won’t depart out that crucial clause about possessing the material once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular project updates. Using a template, you understand the update will have the exact same formatting, design, and standard structure.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It’s more easy to delete info than add it in, so err on the side of including too instead of too little.
Imagine you’re developing a template of your own resume. You would want to record facts and that means you are going to have.
You can always delete notes that are less-important in the future, but you might forget it in the last 25, when it is not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But if you have to fill in the data by yourself, include some text that’s obvious and simple to look for so it is possible to find.