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Every week brings documents, emails, new projects, and task lists. How much of this is different from the work you have done? Odds are, maybe not much. Many of our tasks are variants on something.
Don’t reinvent the wheel each single time you start something fresh. Rather, use templates–standardized files with formatting and text as starting point. As soon as you save another version of the template add, remove, or alter any info for that record that is exceptional, and you are going to have the job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s the way to use templates in your favorite programs –and to automatically create documents from a template–so it’s possible to get your tasks quicker.
Programs take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you’re not as inclined to leave out crucial info, too. By way of instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out the crucial clause regarding possessing the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular project updates. Using a template, you understand the upgrade will have the formatting, design, and standard structure.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t need a template. Listed below are a few tips to follow.
First, templates should be comprehensive. So err on the side of adding instead of too small, it’s easier to delete information than add it in.
Imagine you’re creating a template of your own resume. You would want to list facts about your duties and accomplishments, so you’ll have all the information you want to apply for any job.
You can always delete notes later on, but you may forget it when it’s not in the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But should you need to fill in the data by yourself, include some text that is easy and obvious to search for so it is possible to locate text that needs to be altered without a lot of work.