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Each week brings new projects, emails, documents, and job lists. How much of this is different from the work you have done before? Odds are, maybe not much. A number of our tasks are variations on something.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for work that is new, standardized files with formatting and text. Once you save another version of the template, just add, remove, or alter any data for that exceptional document, and you’ll have the job done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s to create documents from a template — and the way to use templates in your favorite programs –so you can get your tasks done faster.
Programs take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re not as likely to leave out key information, also. For example, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t depart out the crucial clause regarding possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send regular job updates to investors or customers. Using a template, you know the upgrade will constantly have the formatting, layout, and standard arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of including too rather than too small, it is more easy to delete info than add it in.
Imagine you’re creating a template of your own resume. You’d want to list details so you are going to have all the info you want to apply for any job.
You can delete notes later on, but if it is not in the template you might forget it.
Some applications will automatically fill in all these factors for you (more on that in a bit). But should you have to fill in the data on your own, add some text that’s obvious and easy to search for so it is possible to find.