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Every week brings task lists, emails, files, and new projects. Just how much of this is different from the job you’ve done before? Odds are, not much. A number of our daily tasks are variations on something.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–standardized documents with formatting and text as starting point. As soon as you save another version of the template add, eliminate, or change any info for that record, and you’ll have the job done in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates in your favorite programs –and the way to automatically generate documents from a template–so it’s possible to get your ordinary tasks done faster.
Programs take the time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That is only one advantage: Using a template means you are not as likely to leave out key information, too. By way of instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause about possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular job updates to investors or clients. Using a template, you understand the update will have the exact same formatting, layout, and general arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding rather than too small, it’s easier to delete info than add it in.
Imagine you are creating a template of your own resume. You’d want to record facts so you are going to have.
You can delete notes on, but if it’s not in the template you may forget it in the last edition.
Some applications will automatically fill in all these factors for you (more on that in a bit). But if you need to fill in the information on your own, add some text that is easy and obvious to search for so it is possible to locate.