Social Media Planning from social media posting schedule template , image source: emarketingplatform.com
Each week brings task lists, emails, documents, and new jobs. How much of this is different from the job you’ve done? Odds are, not much. Many of our tasks are variants on something we have done hundreds of times before.
Do not reinvent the wheel every time you start something new. Use templates–as starting point for work that is , standardized files with formatting and text. As soon as you save a version of the template, simply add, eliminate, or change any info for that document, and you’ll have the work completed in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to create documents from a template — and how to use templates from your favorite programs –so you can get your tasks quicker.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are less likely to leave out crucial info, too. For example, if you want to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out that crucial clause regarding possessing the content once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send investors or customers regular project updates. With a template, you understand the upgrade will constantly have the formatting, design, and standard arrangement.
How to Produce Great Templates
Not many templates are created equal–and a few things do not need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It is easier to delete information than add it , so err on the side of adding too instead of too small.
Imagine you’re developing a template of your resume. You would want to record in-depth facts about your responsibilities and achievements, and that means you’ll have.
You can always delete less-important notes on, but you may forget it in the last version if it is not from the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But should you have to fill in the data by yourself, include some text that is simple and obvious to look for so you can find text that needs to be changed without a lot of effort.