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Every week brings new projects, emails, documents, and task lists. How much of this is completely different from the work you’ve done before? Odds are, maybe not much. A number of our day-to-day tasks are variations on something.
Don’t reinvent the wheel each single time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a version of the template add, eliminate, or change any info for that record, and you are going to have the job.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to generate documents from a template — and how to use templates from your favorite programs –so you can get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you are less inclined to leave out key info, too. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract every time) ensures you won’t depart out that crucial clause about possessing the content once you’ve paid for this.
Templates additionally guarantee consistency. Maybe you send regular project updates to investors or customers. Using a template, you understand the upgrade will have the same formatting, layout, and general structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It’s easier to delete info than add it , so err on the side of including also rather than too small.
Imagine you’re developing a template of your own resume. You would want to record in-depth facts and that means you are going to have.
You always have the option to delete notes that are less-important on, but you may forget it in the final 25, if it’s not in the template.
Some tools will automatically fill in these variables for you (more on this in a little ). But should you have to fill in the data on your own, include some text that is simple and obvious to search for so you can find.