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Each week brings new projects, emails, documents, and job lists. How much of this is totally different from the job you have done before? Odds are, maybe not much. A number of our daily tasks are variations on something we have done countless times before.
Don’t reinvent the wheel each single time you start something fresh. Instead, use templates–as starting point for 17, standardized files with formatting and text. Once you save a variant of the template add, eliminate, or alter any info for that record that is unique, and you’ll have the new job completed in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s the way to create documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your tasks done faster.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re less inclined to leave out key info, too. For instance, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t depart out the crucial clause about owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular job updates. Using a template, you understand the upgrade will have the formatting, layout, and structure.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including also rather than too small, it’s simpler to delete info than add it in.
Imagine you’re creating a template of your own resume. You’d want to record in-depth facts so you’ll have.
You can always delete less-important notes later on, but you might forget it in the final 25, if it’s not from the template.
Some applications will automatically fill in these factors for you (more on that in a bit). But if you need to fill in the information on your own, include some text that’s simple and obvious to search for so it is possible to locate.