software development project plan template – hazstyle from software project plan template , image source: hazstyle.co
Each week brings files, emails, new jobs, and job lists. How much of that is completely different from the work you have done? Odds are, maybe not much. Many of our tasks are variations on something.
Don’t reinvent the wheel each single time you start something new. Instead, use templates–standardized documents with formatting and text as starting point. Once you save another version of the template add, eliminate, or alter any data for that unique document, and you are going to have the job.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to automatically create documents from a template — and how to use templates from your favorite apps –so you can get your tasks done faster.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are less inclined to leave out key info, too. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract every time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send investors or clients regular project updates. Using a template, you understand the upgrade will have the formatting, design, and standard structure.
How to Create Great Templates
Not all templates are created equal–and a few things don’t require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It’s easier to delete info than add it , so err on the side of including rather than too little.
Imagine you’re developing a template of your resume. You would want to list facts about your responsibilities and accomplishments, and that means you are going to have all the information you want to submit an application for almost any job.
You can delete notes on, but you might forget it at the final version when it’s not from the template.
Some tools will automatically fill in all these factors for you (more on this in a little ). But if you have to fill in the information by yourself, include some text that’s obvious and easy to look for so it is possible to find.