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Every week brings task lists, emails, documents, and new jobs. Just how much of this is completely different from the work you’ve done before? Odds are, maybe not much. Many of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something fresh. Instead, use templates–as starting point for new 17, standardized files with formatting and text. As soon as you save another variant of the template, simply add, remove, or alter any data for that document that is unique, and you’ll have the job completed in a fraction of the time.

Templates work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates in your favorite apps–and the way to generate documents from a template–so it’s possible to get your tasks done quicker.

Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It’s the distinction between copying and pasting some text, or retyping it.

That’s only one benefit: Using a template means you are not as likely to leave out key info, also. For example, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out the crucial clause regarding possessing the material once you’ve paid for it.

Templates also guarantee consistency. You send clients or investors regular job updates. With a template, you know the update will have the exact same formatting, design, and general structure.

How to Produce Great Templates

Not many templates are created equal–and some things do not require a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It’s easier to delete info than add it , so err on the side of including instead of too little.
Imagine you are creating a template of your resume. You would want to list in-depth facts so you’ll have all the info you want to submit an application for any job.

You can delete notes later on, but you might forget it in the last 25, if it’s not in the template.

Some applications will automatically fill in these factors for you (more on that in a little ). But should you have to fill in the information on your own, add some text that’s obvious and easy to search for so it is possible to find.

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