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Every week brings job lists, emails, files, and new projects. Just how much of that is different from the work you’ve done before? Odds are, not much. A number of our tasks are variants on something we have done countless times before.
Don’t reinvent the wheel each single time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a version of the template add, remove, or alter any data for that document, and you’ll have the new work done in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is how to use templates and to automatically create documents from a template–so it’s possible to get your tasks faster.
Templates take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting some thing from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re not as inclined to leave out key information, too. For instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out that crucial clause about owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular job updates. With a template, you know the upgrade will have the formatting, layout, and standard arrangement.
How to Produce Fantastic Templates
Not all templates are created equal–and some things do not require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it , so err on the side of including too instead of too little.
Imagine you’re developing a template of your own resume. You would want to record facts about your responsibilities and accomplishments, and that means you’ll have.
You can always delete less-important notes later on, but you may forget it if it’s not from the template.
Some applications will automatically fill in these variables for you (more on this in a little ). But if you need to fill in the data by yourself, add some text that is obvious and easy to search for so you can find text that needs to be changed without a lot of work.