Career Services from student business card template , image source: offices.nsuok.edu
Each week brings files, emails, new projects, and job lists. How much of that is different from the work you have done? Odds are, not much. A number of our tasks are variants on something.
Don’t reinvent the wheel each time you start something new. Use templates–as starting point standardized documents with formatting and text. Once you save another variant of the template add, remove, or change any data for that record, and you’ll have the job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to use templates and how to automatically generate documents from a template–so it’s possible to get your tasks quicker.
Programs take time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re less inclined to leave out key info, too. By way of instance, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out the crucial clause regarding owning the content once you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to investors or customers. Using a template, you understand the update will have the exact same formatting, design, and standard arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It’s simpler to delete information than add it , so err on the side of including rather than too little.
Imagine you are creating a template of your own resume. You would want to record details about your duties and achievements, and that means you are going to have all the information you need to apply for any job.
You can always delete notes later on, but you might forget it in the last 25, if it is not in the template.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you have to fill in the information on your own, add some text that’s easy and obvious to look for so you can find text that needs to be altered without a lot of work.