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Every week brings new projects, emails, files, and task lists. How much of that is totally different from the job you have done before? Odds are, not much. Many of our day-to-day tasks are variants on something.
Don’t reinvent the wheel every single time you start something new. Use templates–as starting point for 17, standardized documents with formatting and text. Once you save a separate variant of the template, just add, eliminate, or alter any data for that exceptional record, and you’ll have the new job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to use templates in your favorite apps–and how to generate documents from a template–so it’s possible to get your ordinary tasks done faster.
Programs take the time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re less likely to leave out crucial information, also. By way of instance, if you want to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t depart out that crucial clause regarding owning the content once you’ve paid for it.
Templates also guarantee consistency. Maybe you send customers or investors regular job updates. Using a template, you know the upgrade will have the exact same formatting, layout, and standard structure.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including instead of too small, it’s more easy to delete information than add it in.
Imagine you are creating a template of your resume. You would want to list details so you are going to have all the info you need to submit an application for almost any job.
You can delete notes that are less-important in the future, but you might forget it in the final 25, if it’s not from the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But should you have to fill in the data by yourself, include some text that is simple and obvious to search for so it is possible to find text that has to be altered without a lot of effort.