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Every week brings job lists, emails, documents, and new projects. How much of this is different from the job you’ve done before? Odds are, maybe not much. A number of our tasks are variants on something we’ve done hundreds of times before.
Do not reinvent the wheel each time you start something new. Use templates–standardized files with text and formatting as starting point. Once you save a variant of the template add, remove, or alter any data for that exceptional document, and you’ll have the work done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is the way to use templates in your favorite programs –and the way to automatically generate documents from a template–so it’s possible to get your tasks done quicker.
Programs take the time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are less likely to leave out crucial information, also. For instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of composing a new contract each time) ensures you won’t depart out that crucial clause regarding possessing the material as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send clients or investors regular project updates. With a template, you know the update will always have the formatting, design, and arrangement.
How to Create Great Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including rather than too little, it’s more easy to delete information than add it .
Imagine you are creating a template of your resume. You’d want to list details so you’ll have.
You always have the option to delete notes that are less-important on, but you might forget it in the final 25, if it is not from the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But if you need to fill in the data on your own, include some text that is obvious and simple to search for so it is possible to find text that needs to be altered without a lot of effort.