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Every week brings documents, emails, new jobs, and job lists. How much of this is different from the job you have done before? Odds are, not much. A number of our tasks are variants on something we have done countless times before.
Don’t reinvent the wheel each time you start something fresh. Use templates–standardized documents with formatting and text as starting point. Once you save a separate version of the template, just add, remove, or change any data for that document that is unique, and you’ll have the job.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is the way to use templates in your favorite programs –and to automatically create documents from a template–so you can get your ordinary tasks quicker.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you’re not as inclined to leave out key info, also. For instance, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. You send regular project updates to investors or clients. With a template, you know the update will constantly have the exact same formatting, design, and general arrangement.
How to Create Great Templates
Not many templates are created equal–and a few things don’t require a template. Here are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of including instead of too little, it is more easy to delete info than add it in.
Imagine you’re creating a template of your resume. You’d want to record in-depth details so you are going to have all the info you need to apply for almost any job.
You can always delete notes that are less-important later on, but you may forget it in the last 25, when it’s not in the template.
Some applications will automatically fill in these variables for you (more on this in a little ). But if you need to fill in the information on your own, include some text that is obvious and simple to look for so it is possible to locate text that needs to be changed without a lot of effort.