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Each week brings new jobs, emails, files, and task lists. How much of this is different from the work you’ve done before? Odds are, not much. A number of our daily tasks are variants on something.
Don’t reinvent the wheel every single time you start something fresh. Rather, use templates–as starting point for 17, standardized documents. As soon as you save a separate variant of the template add, eliminate, or alter any info for that document that is unique, and you are going to have the new job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here’s how to use templates and the way to create documents from a template–so it’s possible to get your common tasks faster.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re not as inclined to leave out key information, too. For example, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t depart out that crucial clause regarding owning the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send regular project updates. With a template, you know the update will have the formatting, layout, and structure.
How to Produce Great Templates
Not all templates are created equal–and some things do not require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of adding instead of too small, it’s more easy to delete information than add it in.
Imagine you’re creating a template of your own resume. You’d want to list details so you’ll have all the information you need to apply for any job.
You can delete less-important notes later on, but you may forget it at the final 25, if it’s not from the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But should you have to fill in the data by yourself, include some text that’s easy and obvious to look for so it is possible to find text that has to be altered without a lot of work.
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