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Each week brings new jobs, emails, documents, and job lists. How much of this is totally different from the job you have done? Odds are, maybe not much. A number of our day-to-day tasks are variations on something.
Do not reinvent the wheel every time you start something fresh. Rather, use templates–as starting point for work that is new, standardized documents with formatting and text. As soon as you save a version of the template, just add, eliminate, or alter any data for that record that is unique, and you’ll have the job completed in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is to automatically generate documents from a template — and how to use templates from your favorite programs –so it’s possible to get your common tasks done quicker.
Programs take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the distinction between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you are less likely to leave out crucial info, too. By way of example, if you need to send freelance authors a contributor agreement, changing a standard contract template (rather than composing a new contract every time) guarantees you won’t depart out that crucial clause about possessing the content once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send regular project updates. With a template, you understand the update will always have the formatting, design, and standard structure.
How to Create Great Templates
Not all templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of adding rather than too small.
Imagine you’re developing a template of your own resume. You’d want to record facts and that means you are going to have all the information you want to apply for almost any job.
You always have the option to delete notes later on, but you might forget it when it’s not in the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But should you need to fill in the information on your own, include some text that’s obvious and simple to look for so you can locate text that needs to be changed without much work.
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