9 Sample Printable Time Sheets from tracking volunteer hours template , image source: www.sampletemplates.com
Each week brings new projects, emails, documents, and task lists. How much of that is totally different from the work you’ve done? Odds are, maybe not much. Many of our day-to-day tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something fresh. Use templates–as starting point for 17, standardized documents with formatting and text. As soon as you save a version of the template, simply add, remove, or alter any data for that unique document, and you are going to have the work.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here is how to use templates from your favorite apps–and how to automatically create documents from a template–so you can get your common tasks done quicker.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing. It is the difference between copying and pasting some text, or retyping it.
That is only one advantage: Using a template means you are less likely to leave out crucial info, too. For instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t depart out the crucial clause about possessing the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to customers or investors. With a template, you understand the upgrade will have the formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of adding rather than too small, it’s easier to delete information than add it .
Imagine you’re creating a template of your resume. You’d want to record details about your duties and accomplishments, so you are going to have all the info you want to apply for any job.
You can always delete notes later on, but you may forget it if it is not in the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the information on your own, include some text that’s obvious and simple to search for so it is possible to locate text that has to be changed without much work.