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Each week brings new jobs, emails, documents, and task lists. Just how much of that is totally different from the job you’ve done before? Odds are, not much. A number of our daily tasks are variants on something.
Don’t reinvent the wheel every time you start something new. Use templates–standardized documents with formatting and text as starting point for work. Once you save a separate version of the template add, remove, or change any data for that record that is exceptional, and you are going to have the work completed in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is the way to use templates and to automatically generate documents from a template–so you can get your tasks faster.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It’s the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you’re not as inclined to leave out key information, too. For example, if you want to send freelance writers a contributor arrangement, modifying a standard contract template (rather than writing a new contract each time) ensures you won’t leave out that crucial clause about possessing the material once you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular project updates. Using a template, you understand the upgrade will always have the exact same formatting, layout, and general structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t require a template. Here are a few tips to follow.
First, templates should be comprehensive. So err on the side of adding rather than too small, it’s more easy to delete info than add it .
Imagine you are creating a template of your own resume. You would want to list facts and that means you’ll have.
You can delete less-important notes later on, but you might forget it in the last 25, if it’s not in the template.
Some tools will automatically fill in all these factors for you (more on this in a bit). But should you have to fill in the data on your own, include some text that is easy and obvious to search for so you can locate text that has to be altered without a lot of work.
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