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Every week brings new jobs, emails, files, and job lists. Just how much of this is different from the job you’ve done before? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel every time you start something fresh. Use templates–standardized files with text and formatting as starting point for work. As soon as you save a variant of the template add, eliminate, or change any data for that document, and you are going to have the job completed in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to use templates from your favorite apps–and how to automatically generate documents from a template–so you can get your common tasks done faster.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires far less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That is not the only advantage: Using a template means you are not as inclined to leave out key information, also. For instance, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract each time) guarantees you won’t leave out that crucial clause about possessing the material once you’ve paid for it.
Templates additionally guarantee consistency. You send clients or investors regular project updates. With a template, you know the update will have the formatting, layout, and arrangement.
How to Produce Great Templates
Not many templates are created equal–and some things don’t require a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It is easier to delete information than add it , so err on the side of including also instead of too little.
Imagine you’re developing a template of your own resume. You’d want to record facts and that means you are going to have all the information you need to submit an application for any job.
You always have the option to delete less-important notes on, but you might forget it in the last version if it’s not from the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But if you have to fill in the information by yourself, include some text that’s obvious and simple to search for so it is possible to locate text that has to be changed without much effort.