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Each week brings files, emails, new projects, and task lists. How much of that is completely different from the job you’ve done before? Odds are, not much. A number of our tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel every time you start something fresh. Instead, use templates–standardized documents with formatting and text as starting point. Once you save a separate variant of the template, just add, remove, or change any info for that record, and you’ll have the work completed in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to use templates and to create documents from a template–so it’s possible to get your tasks done faster.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That is only one benefit: Using a template means you are not as inclined to leave out key info, too. By way of instance, if you need to send freelance authors a contributor arrangement, modifying a standard contract template (rather than composing a new contract every time) guarantees you won’t leave out that crucial clause about owning the material as soon as you’ve paid for this.
Templates also guarantee consistency. Perhaps you send regular job updates to investors or clients. Using a template, you understand the update will constantly have the formatting, design, and structure.
How to Create Great Templates
Not many templates are created equal–and some things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. It’s simpler to delete information than add it in, so err on the side of including too instead of too small.
Imagine you are developing a template of your resume. You’d want to list details about your responsibilities and accomplishments, so you’ll have all the information you need to submit an application for almost any job.
You always have the option to delete notes that are less-important in the future, but you may forget it in the final 25, if it’s not from the template.
Some applications will automatically fill in these factors for you (more on this in a bit). But should you have to fill in the data on your own, include some text that is obvious and easy to look for so it is possible to find text that has to be changed without much effort.
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