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Each week brings new jobs, emails, files, and task lists. Just how much of that is different from the job you’ve done? Odds are, not much. Many of our day-to-day tasks are variants on something.
Do not reinvent the wheel each time you start something fresh. Instead, use templates–as starting point for 17, standardized files with formatting and text. As soon as you save a variant of the template add, eliminate, or alter any data for that document, and you are going to have the work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates and to create documents from a template–so you can get your common tasks faster.
Templates take time to construct, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something from scratch. It is the difference between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you’re less likely to leave out crucial information, too. By way of example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t leave out the crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. You send investors or clients regular project updates. With a template, you understand the update will have the formatting, design, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of including too rather than too small, it’s simpler to delete information than add it in.
Imagine you’re developing a template of your resume. You would want to record details about your responsibilities and accomplishments, and that means you are going to have.
You can delete notes later on, but if it is not from the template you might forget it.
Some applications will automatically fill in these variables for you (more on this in a bit). But should you have to fill in the data by yourself, add some text that is obvious and simple to search for so you can find text that needs to be altered without a lot of work.
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