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Every week brings job lists, emails, files, and new projects. How much of this is different from the work you’ve done before? Odds are, maybe not much. A number of our tasks are variations on something we have done countless times before.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point for 17, standardized files with formatting and text. As soon as you save a separate variant of the template add, remove, or change any info for that record that is unique, and you’ll have the job done in a fraction of the time.
Templates work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to use templates and to automatically generate documents from a template–so it’s possible to get your ordinary tasks done faster.
Programs take the time to construct, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting some thing. It is the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re not as likely to leave out crucial info, also. By way of example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t leave out the crucial clause about possessing the material once you’ve paid for this.
Templates also guarantee consistency. You send investors or customers regular job updates. With a template, you understand the upgrade will have the formatting, layout, and structure.
How to Produce Great Templates
Not all templates are created equal–and a few things do not require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is more easy to delete info than add it , so err on the side of including too instead of too small.
Imagine you are creating a template of your resume. You would want to record in-depth details so you are going to have.
You can always delete less-important notes later on, but when it is not in the template you may forget it.
Some tools will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the information on your own, add some text that’s obvious and easy to search for so it is possible to find text that needs to be changed without much work.