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Every week brings job lists, emails, files, and new jobs. Just how much of this is completely different from the work you’ve done before? Odds are, not much. A number of our day-to-day tasks are variations on something we’ve done countless times before.
Don’t reinvent the wheel every time you start something new. Instead, use templates–standardized documents with formatting and text as starting point. As soon as you save another variant of the template, simply add, remove, or alter any data for that unique record, and you’ll have the new job done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates and the way to automatically create documents from a template–so you can get your common tasks faster.
Programs take time to construct, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you are less inclined to leave out crucial information, also. For instance, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out that crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular job updates to investors or clients. Using a template, you know the update will constantly have the formatting, design, and standard structure.
How to Produce Fantastic Templates
Not many templates are created equal–and some things don’t require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding instead of too little, it is more easy to delete info than add it .
Imagine you are creating a template of your own resume. You’d want to list in-depth details about your duties and accomplishments, and that means you are going to have all the info you want to apply for almost any job.
You can always delete less-important notes on, but when it is not from the template you may forget it in the final edition.
Some applications will automatically fill in all these variables for you (more on that in a little ). But should you need to fill in the data on your own, add some text that is simple and obvious to search for so you can locate.