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Each week brings new projects, emails, documents, and task lists. How much of that is completely different from the job you’ve done? Odds are, not much. Many of our tasks are variants on something we have done countless times before.
Do not reinvent the wheel every single time you start something fresh. Use templates–as starting point for 17, standardized documents. As soon as you save a separate variant of the template add, remove, or change any data for that record, and you’ll have the new job done in a fraction of this time.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is how to use templates in your favorite programs –and how to automatically create documents from a template–so it’s possible to get your tasks faster.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you are less likely to leave out key information, too. By way of instance, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out the crucial clause about owning the material once you’ve paid for this.
Templates additionally guarantee consistency. You send regular project updates. Using a template, you know the upgrade will constantly have the same formatting, design, and structure.
How to Produce Great Templates
Not many templates are created equal–and some things do not require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. It is more easy to delete info than add it , so err on the side of including too instead of too small.
Imagine you’re developing a template of your resume. You would want to record details and that means you are going to have all the information you want to submit an application for any job.
You can delete notes on, but if it is not from the template you might forget it in the final version.
Some tools will automatically fill in all these factors for you (more on this in a little ). But should you need to fill in the information by yourself, add some text that’s simple and obvious to search for so it is possible to locate.