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Every week brings task lists, emails, documents, and new projects. Just how much of this is different from the work you have done? Odds are, not much. Many of our daily tasks are variations on something.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point for 17, standardized documents with formatting and text. Once you save another variant of the template add, remove, or change any info for that record that is unique, and you are going to have the new job completed in a fraction of the time.

Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to automatically create documents from a template — and how to use templates from your favorite apps –so you can get your tasks done faster.

Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing. It is the distinction between retyping it, or copying and pasting some text.

That is not the only benefit: Using a template means you’re not as inclined to leave out key info, too. For instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause about owning the content as soon as you’ve paid for it.

Templates also guarantee consistency. Maybe you send regular project updates to investors or customers. Using a template, you know the upgrade will have the exact same formatting, design, and general arrangement.

How to Produce Fantastic Templates

Not many templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding too rather than too little, it’s simpler to delete information than add it .
Imagine you’re developing a template of your own resume. You’d want to list facts and that means you’ll have all the information you want to apply for any job.

You can always delete less-important notes on, but if it’s not in the template you may forget it at the final version.

Some applications will automatically fill in these factors for you (more on this in a little ). But should you have to fill in the information by yourself, add some text that’s simple and obvious to search for so it is possible to locate.

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