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Every week brings new projects, emails, files, and task lists. Just how much of this is totally different from the job you have done? Odds are, not much. Many of our daily tasks are variants on something.
Don’t reinvent the wheel every time you start something new. Instead, use templates–standardized documents with formatting and text as starting point. Once you save a separate version of the template add, eliminate, or alter any info for that record, and you are going to have the new job.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here is the way to automatically create documents from a template — and the way to use templates in your favorite programs –so it’s possible to get your common tasks done quicker.
Programs take the time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It is the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less inclined to leave out crucial information, too. For example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out that crucial clause about owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. You send customers or investors regular project updates. With a template, you know the upgrade will always have the formatting, design, and structure.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. So err on the side of adding instead of too little, it’s more easy to delete information than add it in.
Imagine you are creating a template of your resume. You would want to record in-depth facts so you’ll have all the info you need to submit an application for any job.
You can always delete notes later on, but if it is not in the template you may forget it.
Some applications will automatically fill in all these variables for you (more on that in a little ). But if you need to fill in the information by yourself, add some text that’s obvious and easy to search for so it is possible to find.