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Every week brings documents, emails, new jobs, and task lists. How much of that is different from the work you’ve done? Odds are, not much. A number of our daily tasks are variants on something.
Don’t reinvent the wheel each time you start something fresh. Rather, use templates–as starting point standardized files with formatting and text. As soon as you save a separate variant of the template add, eliminate, or alter any data for that document, and you’ll have the job done in a fraction of this time.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to use templates in your favorite programs –and to automatically create documents from a template–so it’s possible to get your tasks quicker.
Templates take the time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something. It’s the difference between copying and pasting some text, or retyping it.
That’s only one advantage: Using a template means you’re less inclined to leave out crucial info, also. By way of example, if you need to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t depart out that crucial clause regarding owning the content as soon as you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular job updates to customers or investors. Using a template, you understand the upgrade will always have the same formatting, design, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It is simpler to delete info than add it , so err on the side of adding instead of too little.
Imagine you’re developing a template of your resume. You would want to record details so you are going to have all the info you need to submit an application for almost any job.
You can always delete less-important notes later on, but if it’s not from the template you may forget it in the final edition.
Some tools will automatically fill in these factors for you (more on this in a bit). But if you need to fill in the data on your own, add some text that is simple and obvious to look for so you can find.