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Every week brings task lists, emails, documents, and new jobs. Just how much of that is totally different from the job you have done before? Odds are, maybe not much. Many of our tasks are variants on something.
Do not reinvent the wheel each single time you start something fresh. Instead, use templates–as starting point for new 17, standardized files with text and formatting. As soon as you save a variant of the template add, remove, or change any info for that document that is unique, and you’ll have the job completed in a fraction of this time.
Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s how to use templates and how to automatically create documents from a template–so you can get your ordinary tasks quicker.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template takes far less time than formatting something. It is the difference between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re less inclined to leave out key information, also. For example, if you need to send freelance writers a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t leave out the crucial clause about possessing the content once you’ve paid for it.
Templates additionally guarantee consistency. Perhaps you send customers or investors regular project updates. Using a template, you know the update will have the exact same formatting, layout, and arrangement.
How to Produce Great Templates
Not all templates are created equal–and some things don’t need a template. Here are a few tips to follow.
First, templates must be comprehensive. So err on the side of including too rather than too little, it is simpler to delete information than add it in.
Imagine you are developing a template of your own resume. You would want to record facts about your duties and accomplishments, and that means you’ll have all the information you want to submit an application for any job.
You can delete notes that are less-important in the future, but you may forget it at the last 25, when it’s not in the template.
Some tools will automatically fill in these variables for you (more on that in a bit). But if you have to fill in the data by yourself, include some text that’s easy and obvious to search for so you can find text that needs to be changed without a lot of effort.