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Every week brings new jobs, emails, documents, and task lists. How much of this is completely different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel every time you start something new. Use templates–as starting point for 17, standardized files with formatting and text. As soon as you save another variant of the template add, eliminate, or change any data for that unique document, and you’ll have the work.
Templates work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates from your favorite apps–and the way to create documents from a template–so you can get your common tasks done quicker.
Programs take time to build, and it’s easy to wonder if they’re worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re not as inclined to leave out key information, also. By way of instance, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t depart out that crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. Perhaps you send clients or investors regular project updates. With a template, you know the update will always have the formatting, design, and standard structure.
How to Create Great Templates
Not all templates are created equal–and a few things do not need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of including also rather than too small, it is simpler to delete info than add it .
Imagine you are creating a template of your own resume. You’d want to list facts so you are going to have.
You can delete notes that are less-important on, but you might forget it at the last 25, if it is not in the template.
Some tools will automatically fill in all these factors for you (more on that in a bit). But if you have to fill in the data on your own, include some text that’s obvious and easy to search for so you can find text that needs to be altered without much effort.