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Each week brings task lists, emails, documents, and new jobs. How much of that is completely different from the job you’ve done before? Odds are, not much. Many of our daily tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something new. Use templates–standardized files as starting point. As soon as you save another variant of the template add, remove, or change any info for that document that is unique, and you are going to have the new work.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s how to use templates in your favorite apps–and how to automatically generate documents from a template–so you can get your common tasks faster.
Programs take time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing. It is the distinction between copying and pasting some text, or retyping it.
That’s only one benefit: Using a template means you are less likely to leave out key info, also. By way of instance, if you need to send freelance authors a contributor arrangement, changing a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out the crucial clause regarding owning the material once you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to clients or investors. Using a template, you know the upgrade will have the same formatting, layout, and standard arrangement.
How to Produce Great Templates
Not all templates are created equal–and a few things don’t require a template. Listed below are a few tips to follow.
First, templates should be comprehensive. It’s easier to delete info than add it in, so err on the side of including too instead of too little.
Imagine you are developing a template of your resume. You’d want to record in-depth details and that means you are going to have.
You can always delete less-important notes later on, but you may forget it in the final 25, when it’s not in the template.
Some applications will automatically fill in these variables for you (more on that in a bit). But should you have to fill in the information by yourself, include some text that is easy and obvious to search for so you can find text that needs to be altered without much effort.
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