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Each week brings new projects, emails, files, and task lists. How much of this is completely different from the work you have done before? Odds are, maybe not much. Many of our tasks are variations on something we’ve done hundreds of times before.
Don’t reinvent the wheel every time you start something fresh. Use templates–standardized documents with text and formatting as starting point for new work. As soon as you save another variant of the template, simply add, remove, or change any info for that document, and you’ll have the new work done in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is the way to create documents from a template — and the way to use templates in your favorite apps –so it’s possible to get your tasks done faster.
Programs take time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It’s the distinction between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re less inclined to leave out key information, also. By way of instance, if you want to send freelance authors a contributor arrangement, modifying a standard contract template (instead of composing a new contract each time) ensures you won’t leave out that crucial clause about owning the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send customers or investors regular job updates. Using a template, you understand the update will have the formatting, layout, and standard arrangement.
How to Produce Great Templates
Not many templates are created equal–and a few things don’t need a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding also rather than too small, it’s easier to delete info than add it .
Imagine you are creating a template of your resume. You would want to record in-depth details about your duties and achievements, and that means you’ll have.
You can delete less-important notes later on, but you may forget it at the final 25, if it’s not in the template.
Some tools will automatically fill in these factors for you (more on that in a bit). But should you need to fill in the information by yourself, include some text that is obvious and simple to search for so it is possible to find.