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Each week brings new projects, emails, documents, and task lists. How much of this is different from the work you have done? Odds are, not much. Many of our tasks are variations on something we have done hundreds of times before.
Don’t reinvent the wheel every single time you start something fresh. Instead, use templates–as starting point for work that is new, standardized documents with formatting and text. Once you save a separate variant of the template add, eliminate, or alter any data for that unique record, and you are going to have the job done in a fraction of the time.

Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and email. Here is how to use templates and to automatically create documents from a template–so you can get your tasks quicker.

Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template takes much less time than formatting something from scratch. It is the difference between retyping it, or copying and pasting some text.

That’s only one benefit: Using a template means you’re not as inclined to leave out crucial information, also. By way of example, if you want to send freelance writers a contributor arrangement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t depart out the crucial clause about possessing the material once you’ve paid for it.

Templates additionally guarantee consistency. You send regular job updates to investors or customers. Using a template, you understand the update will have the same formatting, design, and general structure.

How to Produce Fantastic Templates

Not many templates are created equal–and some things do not need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. So err on the side of adding instead of too little, it is simpler to delete info than add it in.
Imagine you are creating a template of your own resume. You’d want to record in-depth details and that means you’ll have.

You can always delete notes on, but you may forget it in the last 25, when it’s not in the template.

Some tools will automatically fill in these variables for you (more on this in a bit). But if you have to fill in the information by yourself, add some text that is simple and obvious to search for so you can locate text that has to be changed without a lot of effort.