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Each week brings job lists, emails, files, and new projects. How much of this is completely different from the work you’ve done before? Odds are, not much. A number of our day-to-day tasks are variants on something we have done countless times before.
Do not reinvent the wheel every time you start something new. Use templates–standardized documents with formatting and text as starting point for work. Once you save another version of the template, simply add, remove, or change any info for that document, and you are going to have the job done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey platforms, and email. Here’s how to use templates from your favorite programs –and to create documents from a template–so it’s possible to get your common tasks quicker.
Templates take time to build, and it’s easy to wonder if they’re worth the investment. The brief answer: absolutely. Editing a template takes far less time than formatting something from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re less likely to leave out key info, too. By way of example, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t leave out the crucial clause about possessing the material once you’ve paid for it.
Templates also guarantee consistency. You send investors or clients regular project updates. Using a template, you understand the upgrade will constantly have the same formatting, layout, and standard arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not need a template. Here are a couple of tips to follow.
First, templates should be comprehensive. It is easier to delete information than add it , so err on the side of including also instead of too small.
Imagine you are creating a template of your own resume. You would want to record in-depth facts about your responsibilities and achievements, and that means you’ll have all the info you need to submit an application for any job.
You can always delete notes that are less-important in the future, but you might forget it at the final 25, when it is not from the template.
Some tools will automatically fill in all these factors for you (more on this in a little ). But should you have to fill in the data on your own, include some text that is easy and obvious to search for so it is possible to find.
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