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Every week brings new jobs, emails, files, and job lists. Just how much of this is completely different from the work you have done? Odds are, not much. A number of our tasks are variations on something.
Don’t reinvent the wheel each single time you start something new. Use templates–standardized documents with formatting and text as starting point for work. As soon as you save a variant of the template add, remove, or change any info for that record that is unique, and you’ll have the new job.
Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s how to automatically generate documents from a template — and how to use templates in your favorite programs –so you can get your tasks done faster.
Templates take the time to construct, and it’s easy to wonder whether they’re worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It is the difference between copying and pasting some text, or retyping it.
That’s not the only advantage: Using a template means you’re not as likely to leave out key info, also. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (instead of writing a new contract each time) ensures you won’t depart out the crucial clause about possessing the content once you’ve paid for it.
Templates also guarantee consistency. Perhaps you send investors or clients regular job updates. Using a template, you understand the update will always have the formatting, design, and general structure.
How to Create Fantastic Templates
Not many templates are created equal–and a few things don’t need a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It’s more easy to delete information than add it , so err on the side of including instead of too little.
Imagine you’re developing a template of your resume. You’d want to record details about your responsibilities and achievements, and that means you are going to have.
You can delete notes later on, but you might forget it in the last 25, when it’s not in the template.
Some applications will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the information by yourself, include some text that is obvious and simple to search for so it is possible to find text that needs to be altered without much work.
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