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Each week brings job lists, emails, files, and new projects. How much of this is totally different from the job you’ve done? Odds are, maybe not much. A number of our tasks are variants on something.
Do not reinvent the wheel each time you start something fresh. Instead, use templates–as starting point for work that is new, standardized documents with formatting and text. Once you save a version of the template, simply add, eliminate, or alter any data for that document that is unique, and you are going to have the new job.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here is how to use templates and to generate documents from a template–so you can get your common tasks done quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The short answer: absolutely. Editing a template takes much less time than formatting something. It is the distinction between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re less inclined to leave out crucial info, also. For instance, if you want to send freelance authors a contributor agreement, modifying a standard contract template (instead of composing a new contract every time) ensures you won’t leave out that crucial clause about owning the content once you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular job updates to investors or customers. With a template, you know the update will have the formatting, design, and standard arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and some things do not require a template. Listed below are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete information than add it in, so err on the side of including too instead of too small.
Imagine you’re developing a template of your resume. You’d want to record in-depth facts and that means you’ll have.
You can always delete less-important notes later on, but you may forget it in the final 25, if it is not in the template.
Some applications will automatically fill in all these variables for you (more on this in a bit). But should you have to fill in the information on your own, include some text that’s obvious and easy to look for so you can find text that has to be altered without a lot of effort.