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Every week brings new projects, emails, files, and task lists. How much of that is totally different from the work you have done before? Odds are, maybe not much. A number of our tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Use templates–as starting point for work that is , standardized files with formatting and text. Once you save another version of the template, just add, remove, or alter any data for that exceptional record, and you’ll have the new work completed in a fraction of this time.

Programs work anywhere: in word processors, spreadsheets, project management apps, survey programs, and also email. Here’s the way to automatically generate documents from a template — and how to use templates in your favorite programs –so you can get your tasks done quicker.

Templates take the time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It’s the difference between retyping it, or copying and pasting some text.

That is only one benefit: Using a template means you’re less inclined to leave out crucial info, too. By way of instance, if you want to send freelance writers a contributor agreement, modifying a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause about owning the material as soon as you’ve paid for it.

Templates additionally guarantee consistency. You send customers or investors regular project updates. With a template, you know the update will have the formatting, layout, and general structure.

How to Create Fantastic Templates

Not many templates are created equal–and a few things don’t need a template. Here are a few guidelines to follow.
First, templates should be comprehensive. So err on the side of adding too rather than too small, it’s more easy to delete information than add it in.
Imagine you’re developing a template of your resume. You’d want to list facts about your duties and accomplishments, and that means you are going to have all the info you need to submit an application for almost any job.

You can delete less-important notes on, but if it’s not from the template you might forget it.

Some tools will automatically fill in these variables for you (more on this in a bit). But should you need to fill in the data on your own, add some text that is simple and obvious to look for so it is possible to find text that needs to be altered without much work.