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Each week brings files, emails, new jobs, and task lists. How much of this is totally different from the work you have done? Odds are, maybe not much. Many of our day-to-day tasks are variants on something we’ve done hundreds of times before.
Don’t reinvent the wheel every single time you start something fresh. Use templates–standardized files as starting point. As soon as you save a separate version of the template add, eliminate, or alter any data for that record that is exceptional, and you’ll have the new job done in a fraction of the time.

Templates work anywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here’s the way to use templates from your favorite programs –and to automatically generate documents from a template–so you can get your tasks faster.

Programs take the time to build, and it’s easy to wonder if they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.

That’s not the only advantage: Using a template means you are less likely to leave out key information, too. By way of example, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract every time) ensures you won’t leave out that crucial clause about owning the content once you’ve paid for it.

Templates additionally guarantee consistency. You send regular job updates to clients or investors. With a template, you know the upgrade will always have the formatting, layout, and standard structure.

How to Produce Great Templates

Not many templates are created equal–and a few things don’t require a template. Here are a few guidelines to follow.
First, templates must be comprehensive. So err on the side of adding rather than too small, it is simpler to delete information than add it .
Imagine you are creating a template of your resume. You would want to list in-depth facts about your duties and accomplishments, so you are going to have.

You can delete notes that are less-important on, but you may forget it at the last 25, if it’s not in the template.

Some applications will automatically fill in these variables for you (more on that in a little ). But should you have to fill in the data on your own, add some text that is obvious and easy to look for so you can locate.