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Each week brings task lists, emails, documents, and new projects. How much of this is different from the job you have done? Odds are, maybe not much. A number of our daily tasks are variations on something we have done hundreds of times before.
Do not reinvent the wheel each time you start something new. Instead, use templates–standardized files with formatting and text as starting point. Once you save another variant of the template, simply add, eliminate, or change any info for that document, and you are going to have the new work done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here’s how to use templates in your favorite programs –and the way to generate documents from a template–so you can get your ordinary tasks faster.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template takes far less time than formatting some thing. It’s the difference between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re less inclined to leave out crucial info, too. For instance, if you need to send freelance authors a contributor agreement, changing a standard contract template (rather than writing a new contract every time) guarantees you won’t leave out the crucial clause regarding owning the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send investors or customers regular job updates. Using a template, you know the upgrade will have the same formatting, design, and arrangement.
How to Create Great Templates
Not all templates are created equal–and some things don’t require a template. Here are a couple of guidelines to follow.
First, templates must be comprehensive. So err on the side of adding also instead of too small, it is more easy to delete info than add it in.
Imagine you’re creating a template of your resume. You’d want to list in-depth facts about your responsibilities and achievements, so you’ll have.
You can delete notes that are less-important in the future, but you might forget it in the last 25, when it’s not in the template.
Some applications will automatically fill in these variables for you (more on this in a little ). But should you have to fill in the data by yourself, include some text that’s obvious and easy to search for so you can find.